Engineering Administration Clerk (full-time)

Job No: CITYPR0737

Location: Powell River, BC

Closing Date: 23 May 2018 AEST

OPEN DATE:         May 9, 2018

CLOSING DATE:   4 pm Tuesday, May 22, 2018

DEPARTMENT:     Infrastructure Services    

DIVISION:           Engineering Services

SECTION:             n/a     

REPORTS TO:       Manager of Engineering Services     

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JOB SUMMARY:

Provides clerical and administrative support for the Engineering Services Division

DUTIES AND RESPONSIBILITIES:

• Prepares reports, memoranda, correspondence, contracts, agreements, forms, agendas, minutes and related divisional documents by typing, electronic filing, record-keeping, data entry and other clerical support as required
• Provides information and assistance to a variety of internal and external contacts concerning routine Engineering Division matters
• Assists in the planning, coordination, assignment and supervision of work for part-time clerical staff
• Administers land management and calls for service software; trains, coaches and monitors users; develops procedures and user guides
• Prepares and requisitions advertisements in the media
• Receives, responds or directs public inquiries to the appropriate division
• Monitors and reports on Engineering Division operational and capital expenditures regularly
• Monitors project timelines and expenditures and notifies project managers accordingly
• Assists in the preparation of the annual budget submission for the Engineering Division
• Maintains Division records in accordance with the City’s Records Management Program
• Attends division safety talks, crew talks and required safety training; follows safe work procedures; reports hazards, injuries and near misses
• Maintains professional and technical requirements for the position
• Performs related duties as assigned

REQUIRED QUALIFICATIONS:

• High School (Grade 12)
• Valid B.C. Class 5 Driver’s License
• Typing Speed of 60 wpm
• Ability to take dictation and meeting minutes and transcribe from an audio-recording
• Accredited training (6 months) in computer software and operating systems relevant to administrative support, data management and spreadsheets
• W.H.M.I.S. Certificate

REQUIRED EXPERIENCE:

• 1 year related experience
• Or an equivalent combination of experience and education

 PAY RATE:

This is a union position with the current 2018 pay rate of $28.57 per hour as outlined in the Canadian Union of Public Employees Local 798 Collective Agreement.

HOURS OF WORK:

8:30 am to 4:30 pm Monday to Friday, 7 hours per day, 35 hours per week

How To Apply:

If you are interested in this position:

1. Complete the questions contained in the application below.  NOTE: You must use your correct seniority date.  After completing the questions, click "Next".
2. Attach a cover letter and a resume as separate PDF or Word documents.  This is a mandatory requirement of the application process. 
3. Attach copies of degrees, diplomas, and certifications if applicable in one single PDF or Word document.
4. IMPORTANT: Each applicant must use an email address unique to them.

We thank all applicants for their interest, however, we may choose to only acknowledge those applicants selected for interview.

The City of Powell River is an equal opportunity employer.

Applicants may be required to participate in formal testing and interviews and to provide documentation to demonstrate and support their qualifications.