Senior Clerk - Payroll (full-time)

OPEN DATE:       Thursday, July 6, 2023

CLOSING DATE:   First Round of Competition closes 4:00 p.m. on Monday, July 17, 2023.  Applications submitted thereafter will be included in a subsequent round if required. 

DEPARTMENT:     Financial Services

DIVISION:           N/A

SECTION:             N/A

REPORTS TO:       Manager of Financial Services

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About The Organization:

Located on the upper Sunshine Coast of British Columbia within the traditional territory of the Tla'amin First Nation, Powell River offers a mix of urban and rural living in a naturally beautiful setting.  Surrounded by mountains, lakes, natural forest and the ocean, Powell River offers something for every outdoor recreation enthusiast.  Powell River has a vibrant Arts and Culture community and hosts world class festivals and events.  Whether you are hiking the Sunshine Coast Trail, taking in the International Kathaumixw Choral Festival, exploring our historic Townsite, or connecting with the world in your home office, Powell River is a great place to live, work and play.  Helpful websites: City of Powell River  Tourism Powell River 

JOB SUMMARY:

Responsible for the processing of all aspects of payroll in a timely, accurate and efficient manner and supervising payroll staff.  Considerable responsibility and independence of action is exercised, working within set guidelines.

DUTIES AND RESPONSIBILITIES:

• Organizes, schedules, coordinates, and inspects the work of payroll staff; provides or plans for training; sets day-to-day performance goals; measures and reviews performance and provides feedback
• Produces the payroll cycle; enters and verifies timesheets according to policies and collective agreements, reviews and resolves problems, processes transactions and adjustments, maintains and files payroll records
• Initiates payroll deposit transfers to financial institutions and verifies deposits
• Prepares monthly reconciliations of all payroll related accounts
• Prepares, reviews and remits government and agency reports for the Canada Revenue Agency, Statistics Canada, pension plans, insurance carriers and unions, as well as other required reports
• Calculates and reconciles employee vacation and benefit entitlements, banked time balances, WorkSafeBC and disability accounts
• Answers enquiries and provides guidance, information and documentation to other City departments related to payroll matters
• Attends division safety talks, crew talks and required safety training; follows safe work procedures; reports hazards, injuries and near misses
• Calculates overhead rates and wage adjustments for the budget process
• Ensures payroll software formulas reflect current statutory requirements; coordinates implementation of any new software including testing and confirmation that required operating criteria are met
• Reviews payroll related policies, procedures, software processes and workflows within Financial Services and other departments; recommends and implements improvements and changes;
• Maintains professional, technical and regulatory requirements for the position
• Performs related duties as assigned

REQUIRED QUALIFICATIONS:

• High School (Grade 12)
• W.H.M.I.S. Certificate
• Canadian Payroll Association Certified Payroll Manager designation
• Strong problem solving, analytical, and organizational skills
• Up to date knowledge of the City’s Finance and/or Payroll specific computer applications, administrative systems and office technology as required

REQUIRED EXPERIENCE:

• 3 years of payroll experience of significant complexity and responsibility, preferably in a public sector and/or union environment
• 1 year of experience supervising the payroll function (may be concurrent with payroll experience)
• 6 months experience using payroll software (may be concurrent with payroll experience)
• Or an equivalent combination of experience and education

PAY RATE:

This is a union position with the current 2023 pay rate of $38.28 per hour as outlined in the Canadian Union of Public Employees Local 798 Collective Agreement.

HOURS OF WORK:

8:30 am – 4:30 pm, Monday through Friday, up to 7 hours per day, up to 35 hours per week

How To Apply:

If you are interested in this position:

1. Complete the questions contained in the application below.  NOTE: CUPE members must use their correct seniority date.  After completing the questions, click "Next".
2. Attach a cover letter and a resume as separate PDF or Word documents.  This is a mandatory requirement of the application process. 
3. Attach copies of degrees, diplomas, and certifications if applicable in one single PDF or Word document.
4. IMPORTANT: Each applicant must use an email address unique to them.

 We thank all applicants for their interest, however, we may choose to only acknowledge those applicants selected for interview.

The City of Powell River is an equal opportunity employer.

Applicants may be required to participate in formal testing and interviews and to provide documentation to demonstrate and support their qualifications.